URGENT! Executive Assistant- Makati (Insurance Multination company)

Job Description

Job Description
Position Summary: To perform administrative and project coordination tasks in support of the President & CEO of AIG Philippines. Executive assistant must have advanced reporting skills, noteworthy organizational skills, be proficient in creating exceptional presentations, and must be able to communicate effectively with leaders at all levels of management.

Performance Objectives:
– Perform administrative and project-related tasks primarily for the CEO.
– Maintain/coordinate the calendar and/or meeting schedule of the CEO and others.
– Handle all meeting logistics and preparation of meeting and conference materials.
– Coordinate complex, rapidly changing, travel arrangements, both domestic and international.
– Process and maintain timely expense reimbursement documentation.
– Preparation and maintenance of annual budgets for the department.
– Handle telephone calls concerning the department and initiatives, covering the telephone for the CEO and when necessary, for other employees in the department.
– Prepare and/or distribute reports, including tracking and reporting the status of department priorities. Integrate and synthesize information from multiple sources, using spreadsheets, charts, and/or graphics to communicate business intelligence.
– Work closely with CEO to coordinate frequent presentations/speeches/announcements.
– Perform additional support functions as necessary.

The Ideal Candidate Should Have:
– Minimum of 5 – 7 years’experience supporting executive level management.
– College degree with proven administrative assistant skills and at least five years’ experience as an executive administrative assistant.
– Exceptional multi-tasking skills and ability to manage multiple priorities independently. Ability to troubleshoot as necessary to achieve swift and accurate project results.
– Strong verbal and written communication skills. Will have frequent communication with Senior Management and outside organizations/vendors/consultants. Must be professional, accurate and reliable. Excellent telephone skills are a must.
– Excellent logistical and organizational skills with strong attention to detail.
– Exceptional technical ability including proficiency in Word, Excel and advanced skills in PowerPointto assist with reporting.
– Occasional overtime will be required for timely project completion.
-Discretion in dealing with confidential data.
– Preferred background in financial services or insurance industry.