EXECUTIVE SECRETARY

Job Description

Responsibilities:
– Maintaining executive’s agenda and assist in planning appointments, board meetings, and conferences.
– Attending meetings and prepare minutes.
– Receiving and screening phone calls and able to communicate professionally.
– Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages, etc.)
– Make travel arrangements for executives.
– Knows to handle highly confidential documents and information ensuring its security.
– Prepare invoices or financial statements and provide assistance in bookkeeping.
– Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders, when necessary.
– Maintain electronic and paper records ensuring information is organized and easily accessible.

Qualifications:
– Graduate of BS Accountancy
– With at least 2-3 years of working experience as executive secretary
– In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
– Strong analytical and planning skills
– Excellent organizational, time-management, and problem-solving skills
– Outstanding communication, presentation, and negotiation skills
– With excellent telephone etiquette, and multi-tasking abilities
– Possesses high integrity, professionalism and confidentiality.
– Proficient in all MS office applications